Welcome to the Wharton County 4-H Club Manager Resources page. We are grateful to all our volunteers for their time and the knowledge they dedicate to our program. The following resources are here to help you in the organization, running, and management of your 4-H Club. Please do not hesitate to call our office at 979-532-3310 with any questions you may have!
The resources provided through the 4-H Program are intended to support youth and adults involved in 4-H. If you wish to join 4-H or start a club in your community, you MUST contact Laura Reyna, Wharton County 4-H Agent.
Please visit the following website for all Club Manager information.
Your role as an adult volunteer is to provide a safe, positive, and educational environment for kids to get the most out of their 4-H experience. Please review the 2020-2021 Texas 4-H Rules and Guidelines to make sure your club is in compliance with all the rules and guidelines as stated by 4-H, Inc. The following topics and accompanying literature will help ensure that your club is in compliance with Texas A&M AgriLife Extension Service & 4-H Inc. standards.
YOUTH PROTECTION STANDARDS: 4-H volunteers will be assessed a volunteer application fee in the amount of $10. This fee will be assessed annually when a 4-H volunteer creates or reactivates his/her profile in 4-H CONNECT. The application fee will cover the cost of volunteer screening (which will continue to be conducted every three years) and expedite the screening process when paid by credit card.
FINANCIAL MANAGEMENT PRACTICES: All 4-H clubs MUST follow the 4-H Club Financial Management Rules & Guidelines for all financial transactions. Below are a list of resources to help your club comply:
- 2020-2021 Texas 4-H Financial Management Guidelines
- A financial review will be a mandatory part of the Texas 4-H Club Chartering Process and will be required as an upload on 4-H Connect.
- All clubs/organizations and counties must have a set of bylaws that include provisions for receiving and disbursing funds and the dissolution of club/organization assets if the club/organization disbands. Please review the 2020_2021_Texas4H_Charter_Bylaws_Sample. Upon disbandment, all assets, fiscal and property, go to the county 4-H Program. An example of an approved dissolution clause is stated here:
- “Upon the disbandment of the club, all real property, including money, equipment and land, shall become the property of the County 4-H Program for care and disposition. The last official duty of the club’s manager shall be to effect the transfer of club property and to turn over club records to the county Extension agent.”
CLUB MANAGEMENT RESOURCES: The following resources are intended for club officers and club managers to gather ideas, management information, ceremonies, inspirations, program ideas, and other great club meeting resources.
- **Club Manager Report Form** — Should be completed after each club meeting and submitted to our office by the 25th of each month.
- 4-H Management Guide — Handbook on all aspects of club management.
- State Volunteer Resources — Collection of training’s, management documents, and meeting inspirations.
POLICY ON LATE ENTRIES: The Wharton County 4-H program strives to provide a fair and honorable system which allows all children the equal opportunity to participate in our programs. We instate and enforce deadlines in order to provide each child the same amount of time to complete his/her paperwork, and to help our Wharton County 4-H office to run efficiently. Please be sure that families are aware that there are NO EXCEPTIONS for late entries by our office. Deadlines can be found on our 4-H Event Calendar and our Monthly 4-H Newsletters.
I want to start a New 4-H Club:
- Contact the Wharton County Extension office at 979-532-3310 to schedule an interview with the 4-H Agent.
- Each club must be chartered. Every club/group must submit an online chartering application through the Texas 4-H ONLINE system. The adult who will be the club’s manager must fill out the chartering paperwork to begin the process. Contact the Wharton County Extension office to help guide you on the steps/documentation needed for your charter application.
- Once your club is chartered and approved, you must enroll at least 5 youth. Families may enroll using 4-H ONLINE.
- Recruit other adult volunteers to be co-managers and project leaders. Club managers, project leaders, and adult volunteers must pay a $10 background screening fee annually through 4-H Online when they enroll, as well as complete a series of trainings.
- Utilize our Club Manager’s trainings, Project Leader trainings, and other Extension programs to familiarize yourself with 4-H. Check out our 4-H Calendar for upcoming trainings!
- Welcome to Wharton County 4-H!