Dear Club Coordinators/ New Incoming Club Coordinators ,
Attached you will find the documents needed 2022-2023 Club Chartering process. Club coordinators will be responsible for uploading their club chartering documents via 4-H connect.
Club Chartering Forms are due by Friday, June 23rd , 2022 via 4-H connect for County Office approval for an August 15th club activation.
*Brand new clubs – please submit your paperwork to me and I will upload the documents for you.
WHAT IS NEEDED :
All 4-H Clubs/Group
- Bylaws (sample attached)-needs to be uploaded
- 2022-2023 Chartering Worksheet (completed do not upload only for reference)
- Signed Club Chartering Agreement- needs to be uploaded
4-H Clubs/Groups With Financial Accounts Updated
- Annual Financial Review Form for all existing clubs more than 6 months old and who have bank account(s) -needs to be upload
- Most recent bank statement-needs to be uploaded
- 2022-2023 Budget- emailed to email@example.com
From July 15th to August 14th all club status in 4-H Connect will appear “inactive” while the State 4-H office is reviewing all Chartering Forms. If there are no issues with the charters, on August 15th the club status will be changed to active in time for re-enrollment.
Youth cannot re-enroll in your club until your Club Charter has been approved. This is very important being our County Fair begins September 23rd. A delay in getting your club charter will cause a delay for your 4-H members being able to enroll by Sept 14th which is the deadline for enrollment to be active in 4-H connect in order to participate in Fort Bend County Fair.
If you have any questions regarding the chartering process, please do not hesitate to contact me.
I will be hosting a Club Chartering Q&A on Thursday , June 16, 2022 @ 6:30pm via Teams . Please be sure to accept invite.
Thank you for all you do,
Angela S. Bosier Romans M.S.
County Extension Agent – Urban Youth Development
P: (281)342-30324 | F: (832)471-2400
- Club-Group Charter Agreement
- Financial Review
- Chartering Instructions
- By-Laws Requirements
- By-Laws Template
CLUB ED was developed as a resource for club officers and club managers to gather ideas, management information, ceremonies, inspirations, program ideas, and other great club resources.
CLUB ED is organized month by month in order to make it easier for information gathering. In each month you will find the following pieces of information:
- Club Activities
- Club Managers Checklist
- Community Service Activities
- Flag Ceremonies
- Ice Breakers
- Parent Opportunities
- Program Ideas
- Officer Installation Ceremonies
More information click the link below: (Be sure to view the meeting inspiration page!)