Adult Volunteers

CLICK HERE to view the minutes from the 4-H Adult Leader meeting on July 15, 2020

Dear Club Coordinators/ New Incoming Club Coordinators ,

It’s that time of the year again, Chartering of our 4-H Clubs!

Attached you will find the documents needed 2020-2021 Club Chartering process.  This year club coordinators will be responsible for uploading their club chartering documents via 4-H connect. 

Club Chartering Forms are due by Wednesday, July 1, 2020 via 4-H connect.

*Brand new clubs – please submit your paperwork to me and I will upload the documents for you.

Club Chartering Information & Forms


All  4-H Clubs/Group 

4-H Clubs/Groups With Financial Accounts Updated

  •  Annual Financial Review Form for all existing clubs more than 6 months old and who have bank account(s) -needs to be upload
  • It will be acceptable for this year, if the club/group financial reviews only have 1 signature.  Due to COVID-19, only one signature of someone meeting the criteria is required on the form in the certification section.  Usually two signatures are required.
  • Most recent bank statement-needs to be uploaded
  • 2020-2021 Budget- emailed to

From July 15th to August 14th all club status in 4-H Connect will appear “inactive” while the State 4-H office is reviewing all Chartering Forms. If there are no issues with the charters, on August 15th the club status will be changed to active in time for re-enrollment.

Youth cannot re-enroll in your club until your Club Charter has been approved.  This is very important being our County Fair begins September 25th.  A delay in getting your club charter will cause a delay for your 4-H members being able to enroll by Sept 16th which is the deadline for enrollment to be active in 4-H connect in order to participate in Fort Bend County Fair.

If you have any questions regarding the chartering process, please do not hesitate to contact me.

I will be hosting a Club Chartering Q&A Zoom Call on Thursday, June 11, 2020 at 7:00 pm ,

Meeting ID : 339 660 8171
Password: 045736

Also feel free to contact me before then if you have any questions.

Thank you  for all you do,

Angela S. Bosier-Romans
County Extension Agent – 4-H Urban Youth Development

CLUB ED was developed as a resource for club officers and club managers to gather ideas, management information, ceremonies, inspirations, program ideas, and other great club resources.

CLUB ED is organized month by month in order to make it easier for information gathering. In each month you will find the following pieces of information:

  • Club Activities
  • Club Managers Checklist
  • Community Service Activities
  • Flag Ceremonies
  • Ice Breakers
  • Parent Opportunities
  • Program Ideas
  • Officer Installation Ceremonies

More information click the link below: (Be sure to view the meeting inspiration page!)


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