Club Manager Resources

Club management can sometimes seem like a daunting task. The resources below are to help make your 4-H experience as a Club Manager much easier and more rewarding for you and your club members! Please be sure to read over our Dallas County 4-H Handbook. In addition, bookmark Texas 4-H Management Resources. This is our most valuable resource for Club Managers!

Club managers must follow these guidelines:

  • Submit monthly reports for any meeting, including club and project meetings. Documents are due one week after the meeting is held and needs to include the following: agenda, sign-in sheet with official signatures, and meeting minutes.
  • Club fundraisers require a Club Manager or Volunteer to submit a Fundraiser Request Form. Following each fundraiser, the club is also required to complete a follow-up report.
  • Every Dallas County 4-H Club must have a youth representative present at all Dallas County 4-H Council Meetings–these will be the selected/elected Club Delegates. Each Club Delegate is required to read and submit a Club Report Form at each County Council Meeting. The Club Delegate should not be a County Council Officer.
  • Attend or find an adult representative from your club to attend Project and Club Manager Trainings or workshops put on by Texas A&M AgriLife Extension Service – Dallas County
  • Any public advertising of Dallas County 4-H must be approved through the County Extension Office prior to release. This includes but is not limited to advertisements, articles in a local paper or on a blog, and radio/television appearances. Please be aware that while you may be promoting your individual club, you are representing Dallas County 4-H and Texas A&M AgriLife Extension Service.
  • Keep club members aware of information communicated from Texas A&M AgriLife Extension Service – Dallas County.



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