Dear Club Coordinators/ New Incoming Club Coordinators ,

It’s that time of the year again, Chartering of our 4-H Clubs!

Attached you will find the documents needed 2020-2021 Club Chartering process.  This year club coordinators will be responsible for uploading their club chartering documents via 4-H connect.

Club Chartering Forms are due by Wednesday, July 1, 2020 via 4-H connect.

*Brand new clubs – please submit your paperwork to me and I will upload the documents for you.

WHAT IS NEEDED :

All  4-H Clubs/Group 

•  Bylaws  (sample)-need to be uploaded
•  20-21 Chartering Worksheet (completed do not upload only for reference)
• Signed Club Chartering Agreement- need to be uploaded

4-H Clubs/Groups With Financial Accounts

•  Annual Financial Review Form for all existing clubs more than 6 months old and who have bank account(s) -need to be upload
• Most recent bank statement-need to be uploaded
• 2020-2021 Budget- emailed to angela.bosier@ag.tamu.edu

From July 15^th to August 14^th all club status in 4-H Connect will appear “inactive” while the State 4-H office is reviewing all Chartering Forms. If there are no issues with the charters, on August 15^th the club status will be changed to active in time for re-enrollment.

Youth cannot re-enroll in your club until your Club Charter has been approved.  This is very important being our County Fair begins September 25th.  A delay in getting your club charter will cause a delay for your 4-H members being able to enroll by Sept 16^th which is the deadline to be enroll for Fort Bend County Fair.

If you have any questions regarding the chartering process, please do not hesitate to contact me.

I will be hosting a Club Chartering Q&A Zoom Call on Thursday, May 14, 2020 at 7:00 pm and Thursday, June 11, 2020 at 7:00 pm , feel free to contact me before then if you have any questions.

Thanks for all you do,

Angela Romans