The Annual Extension Volunteer Report is now available when your county coordinator logs into TAMED
What is the Annual Extension Volunteer Report and why do we need to complete it?
The Annual Extension Volunteer Report collects information from each county regarding the number of Extension volunteers for the calendar year within multiple volunteer “categories”. An average number of hours per volunteer, per category is also collected.
It is imperative that every county is represented! This information is used through many avenues ALL THROUGHOUT THE YEAR when interpreting the value and outreach of Extension programs. With the completion of the report, our administration will be uses this data as interpretation with Texas and US Congressional legislators. We don’t want your county to be left out or misrepresented! This report is needed at the beginning of January, so please don’t delay!
This report provides our agency valuable information and data to share our story. In the 2022-2023 fiscal year, there were 83,477 Extension Volunteers who provided 3,190,784 hours of service valued at $101,474,818! We certainly could not do all we do without our amazing volunteers!
How do we report this volunteer information?
The Annual Extension Volunteer Report is available in TAMED. This report is visible to only your county coordinator. Click the Add Annual Volunteer Report maroon button. If you are the county coordinator, but do not see the Add Annual Volunteer Report button, please reach out so we can add your name to the list.
As a county staff, work together to gather the requested information to be entered into TAMED by your county coordinator. Attached is a 
worksheet that may be a helpful tool as you gather the information. One report per county should be submitted.
While only the county coordinator is able to edit and submit the information, any agent should be able to login and click the View Annual Volunteer Reports button to see what has been submitted.
A FAQ from last year’s reporting: Remember, the second column is the average number of hours per volunteer. If multiple agents work with different committees that will all need to be included in the same category, add up the total number of volunteers and the total number of hours, and then divide the total number of volunteers by the total number of hours. An example that may parallel this, is in the TAMED Tutorials in the Average Hours Per Session Video. The example starts at the 5:13 mark.
AGAIN THIS YEAR!
As with many of our other processes, we are shifting to a fiscal year (September 1 – August 31) timeline. In the past our volunteer report was on the calendar year. Your report should include Extension volunteer work between the dates of September 1, 2023 through August 31, 2024.
This report needs to be completed by Tuesday, October 15, 2024. You will have three weeks to complete this report. It will be very important that this report be completed by the deadline as the information must be provided to our administration in a timely manner.
How do I find what our county reported in previous years?
For previous years, that information was in the TexasData system that is no longer available. I have the data saved in an Excel spreadsheet for each year and it can be found the employee intranet on the Volunteerism page. 2019 through 2022 are linked in the main part of the page, and the 2016 through 2018 reports are also available in the Publications folders at the bottom of the page.