TIMELINE FOR MANAGING PROMOTION IN PROFESSIONAL CAREER LADDER SYSTEM FOR COUNTY EXTENSION AGENTS*
December 15: Annual Program Summaries due to the appropriate supervisor.
Editable until April 1 – Cannot be uploaded to Texas Data after February 15
January – March: Discussion with supervisor about intent to apply. If Program Summaries are in need of minor edits, those may be made until April 1 and returned to DEA for final approval/certification.
By May 1: “Intent to Apply” form and draft copy of promotion packet due from Extension agent to the DEA or CEP Program Leader. “Intent to Apply” form includes the names of Level III and IV agents who are “mentoring” the agent to prepare the promotion packet. By this date, the candidate will have worked with RPL and Level III and IV agents to prepare draft promotion packet.
June 1: Promotion packet must be sent to Level IV Mentor Agent for review.
July 15 – August 31: Regional Leadership Team and Regional Peer Review meet to review promotion packets
September 1-15: Level III to IV Packets returned to CEAS for MINOR edits
September 15 – Promotion packet due to Senior Administration team with both Peer Review and Regional Leadership Team vote and comments
October: State Peer Review Committee reviews all 3-4 promotion packets
December 1: The Director/Administrator for CEP to make decisions regarding promotion of County Extension Agents.
County Extension Agents are notified of promotion status.
September 1: Promotion decision becomes effective.
* Specific timeline and guidelines for promotion for the current year will be announced and distributed each year in April.
2023 Guidelines for Promotion Packet