Program Billing Change Notice: Recent changes in AgriLife processes allow invoices to be emailed. Please enter the email address for the person that will process payments.
This program allows County Extension Offices to purchase computers, projectors and printers and request educational technology items. The CCPP has 3 components: The Purchasing Program, Innovative Technology Requests, and Special Technology Needs Request.
The Purchasing Program, often called Cost Share, uses only HP computers and printers with costs equally (50%) shared by Extension Administration. The computers and printers are top of the line HP business enterprise models with extended warranties and a track record of long service life. Specification details can be viewed by clicking the Package links. To order please read the Program Details at the bottom of this page and use the Cost Share online order form.
The Innovation Technology Request allows county staff to request a technology item to support a new educational effort or idea. It operates like a grant, you make the request and explain the use and potential results. Use the Innovative Technology Request form to request items like cameras, Tablets, wireless microphones, those odd adapters and cables you need. These requests are reviewed by administration and if granted you will consult with an IT Specialist to obtain what you need. To get the most of your idea and potentially share it, you will provide a report on the outcome.
The Special Technology Needs Request allows county staff to request a used computer at no cost (when available) or new equipment at a reduced cost. We recognize there are situations where a county office does not have the budget to replace computer or printer or obtain a computer for a new staff member. These requests will be reviewed by the DEA and Extension Administration. Use the Special Technology Request form to make your request.
If you have any questions on these components please contact Jim Segers at AgriLife Information Technology or your Regional IT Specialist.
The Purchasing Program Details:
- Package 1 HP Elite 800 G4 Small Tower computer – single monitor (Cost Share price $500)
- Package 2 HP Elite 800 G4 Small Tower computer – dual monitors (Cost Share price $600)
- Package 3 HP ZBook 15 G5 notebook – mobile configuration (Cost Share price $650)
- Package 4 HP ZBook 15 G5 notebook – mobile plus desktop (Cost Share price $800)
- Package 5 HP EliteBook 840 G5 Ultralight notebook (Cost Share price $600)
The NEC NP-M331X is a standard “square” format (4:3) projector offered at a great price. This projector displays a native resolution of 1024 X 768 pixels and will scale to 1600 X 1200 maximum. The projector has a maximum lamp brightness of 3100 Lumens, weighs 6.4 pounds and has a 2 year limited warranty and 1 year or 500 hours lamp warranty. Inputs are VGA and HDMI. (Cost Share Price = $275) More information
The NEC NP-ME331W is an “HD” format (16:9) projector. This projector display a native resolution of 1280 X 800 and a maximum of 1920 X 1200, matching the wide format and resolutions of current computer screens. The screen brightness is 3300 lumens, weight is 6.4 pounds and it has a 3 year warranty with a lamp warranty of 1 year or 500 hours. Lamp life is rated at 4000 hours. The projector has VGA, HDMI direct inputs and also supports USB input and wired LAN inputs. Wireless can be used with the purchase of an additional component. (Cost Share Price = $325) More information
For your black and white requirements, choose the HP Laserjet Enterprise M506dn with a rated speed of 45 pages per minute and has the automatic duplex option. This printer is network ready and can accept envelopes for use with the stamps.com postage system. (Cost Share Price = $325) More Information
For light to moderate duty color laser requirements, choose the HP M553dn. Be careful when considering a color laser. They are more expensive to operate. This printer uses 4 cartridges, 3 colors and one Black. So you may want to consider adding a color laser only if you already have a good black and white printer. This printer does have the duplex option. This is a network ready printer. (Cost Share Price = $350) More Information
We have the Xerox 6440 Document Scanner on the program. This is a high speed, high quality, sheet feed scanner. It is designed for conversion of paper documents to electronic format, but can scan single pages, photos and odd sizes. This model is compatible with the LaserFiche system. (Cost Share Price = $300). More Information
How to Order:
To participate please complete the online order form. You will receive an email acknowledgment with detail for your records.
There are a few things I ask that you keep in mind when ordering:
Please be sure your county officials understand that any items purchased are, and will remain, property of Texas AgriLife Extension Service. I suggest they view the county cost as the purchase of a lifetime lease.
The source of funds for the county share should be funds that are currently available. You will be billed when the orders are confirmed as shipped.
Also regarding source of funds, any local source is acceptable. The local source does not need to be the county government, but could be one of your local committees, a fair board, 4H Adult Leaders, or even a private individual who just wants to contribute something to Extension. Just be sure that when we send a bill to the address you give us, someone will pay it. This local source must fully understand, though, that the equipment is for use by you and your Extension office, not for them.
The exception to this local source rule is where you have funds in an Extension workshop account which have been generated through a local or county level Extension educational event, where registration fees were paid to Extension. Since these funds were locally generated, they are eligible for use in the cost share program. State appropriated fund accounts cannot be used. If you use an Extension Account you must put the account number on the order form.
When completing the form, please be clear and complete on both the billing address and the shipping address.
If you have any questions, please let me know.
James C. Segers, PhD
IT Coordinator – Texas A&M AgriLife Extension Service
AgriLife Information Technology
phone: 979 845 9689
AgriLife First Call Help Desk at 866 966 2056