District 8 4-H Council

2017-2018 District Council Officer Candidate Information is now available! Posted 4-27-2017

Required Forms/Information

To be eligible to run for a District 8 4-H Council Office, 4-H members must meet the following requirements:

To be eligible to run for Chairman, 1st Vice Chairman, or Delegate-At-Large:

  • Must be between the ages of 16 and 18 on August 31st of the calendar year in which they are installed on the Texas 4-H Council.
  • Must be a student in the 10th, 11th, or 12th grade for the year serving on Texas 4-H Council.
  • Must register and attend the entire Texas 4-H Council Workshop in July 23-26, 2017 in Brownwood. Registration is due on 4-H Connect by July 7, 2017 if elected to one of these positions.
  • Review the Texas 4-H Council Informational Packet (Informational document, Delegate Information, and Standing Rules at https://agrilife.org/d84h/district-4-h-council.
  • 4-H member, parent and County Extension Agent review and sign the Texas 4-H Council Required Signature Pages. (Membership Requirements, Schedule, FAQs) at https://agrilife.org/d84h/district-4-h-council.

Officer Positions Available:

  • Chairman (Must be 16-18 and in grades 10, 11, or 12 on 8/31/2017)
  • 1st Vice Chairman (Must be 16-18 and in grades 10, 11, or 12 on 8/31/2017)
  • Delegate-At-Large (Must be 16-18 and in grades 10, 11, or 12 on 8/31/2017)
  • Vice-Chairman (8 positions elected)

By May 19, 2017

  • Register to attend D8 4-H SURGE on 4-H Connect including all necessary payments and forms by Friday, May 19.
  • Complete the D8 4-H Council Officer Application on 4-H Connect at https://texas.4honline.com including required signature forms and photo. (Make it a nice, high quality photo, please! No selfies! It will be printed and shared!)
  • NEW! Digital Poster. Email single-slide PowerPoint file to lhuebinger@ag.tamu.edu as a poster. The slide size should be widescreen (16:9). The intention is for slides to be posted on the D8 4-H website prior to SURGE and will play continuously during SURGE.
  • NEW! “Your Turn to Lead!” Provide the name of an ice breaker and a brief description as part of application.  If more than one applicant sends in the same idea, they may be asked to find different ideas. See below for more details.

June 21-23, 2017

  • Attend SURGE at the Texas 4-H Conference Center in Brownwood and the Officer Candidate Orientation meeting.
  • Present a speech no more than 3 minutes.
  • NEW! Impromptu question.  Following your speech, you will draw a question prompt that you will respond to in front of the SURGE attendees.  You will have 45 seconds to collect your thoughts after drawing the question and up to two minutes for a response.
  • No physical poster will be needed this year.  Instead, the PowerPoint file will be used. (See above)
  • No handouts, give away items, or other campaign materials will be allowed, i.e. candy, flyers, gum, t-shirts, etc.
  • Elections will be held during SURGE.
  • NEW! “Your Turn to Lead!” Prepare an ice breaker that you will lead multiple times at the beginning of SURGE for a group of 15-30 campers. Officer candidate is responsible for providing any needed materials or may check with their County Extension Agent or District Office for availability.

NEW! Election Scoring Process

  • 20% of the score will be determined from application through 4-H Connect. Applications will be reviewed and scored by impartial judges from outside of the district.
  • 20% of the score will be determined from an interview conducted during SURGE.  Interviews will be conducted by a panel of 2-3 impartial judges.
  • 60% of the score will be determined from the popular vote.

Late Summer/Fall 2017

  • Attend D8 4-H Council Officer Retreat. Typically held on a weekend in September. Mandatory attendance.
  • Submit $100 payment to cover supplies that will be needed during your year as a District 8 4-H Council Officer to offset costs associated with Council which include, but not limited to polo shirt, name badge, officer retreat, and SURGE pre-conference planning.
    • If this fee will cause an undue hardship for your family, please contact either your County Extension Agent or Laura Huebinger.
  • Highly encouraged to register and attend Texas 4-H District Council Retreat at Texas 4-H Conference Center in Brownwood in July 25-27. You will be responsible for the registration fee ($130) and travel expenses to and from the event. Yes, it does overlap with a portion of the Texas 4-H Council Workshop.  It is designed for Texas 4-H Council Members to be able to participate in both events.  Flyer on District 8 4-H Council Page.

During the 2017-2018 4-H Year

  • Event Attendance – Attend events such as Holiday Classic (Nov), Food Challenge (Dec), Consumer Decision Making & Nutrition Quiz Bowl (February/March), Fashion Show (March/April), Roundup (April/May), Horse Show (June), and SURGE/Leadership Lab (June). The months listed are tentative. They are subject to change. Officers will be responsible for any expenses associated with travel to and from these events.
  • Educational Programming – District Council Officers are also expected to conduct at least two educational programs in counties other than their home county within District 8 by April 15, 2018. If this minimum requirement is not met, the officer will NOT be considered part of the “leadership team” of SURGE.
  • Preparation for SURGE Workshops – District Council Officers are also expected to provide leadership to SURGE which includes activities such as workshops, vespers, dances, flag ceremonies, and more.  Officers are expected to participate in conference calls for preparation and a face-to-face meeting in May/June to prepare.
  • Leadership at Texas 4-H Roundup – Those District Council Officers (specifically the Vice Chairman) that are in attendance at Texas 4-H Roundup are expected to provide leadership to District Meetings as well as serve as spirit leaders during evening assemblies.


Truthfulness and Accuracy of Information – By signing District 4-H Council Officer Candidate Information & Agreement Form, I am certifying that all information provided is truthful and accurate. I understand that I am only able to run for the above officer positions that I have indicated. I understand that I am responsible for the requirements listed in this agreement.


Officer Report Form

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