There are so many wonderful events throughout AgriLife’s agencies and the college – and we’re here to help bring them all together! Meet the team.
Planning an event?
Here are some key steps to help out!
Pick a date – this calendar will help
Be sure to email us at Rebecca.Hamilton@ag.tamu.edu to let us know your event date. We will keep Dr. Hussey informed and we can help you promote your event. More about that later.
Build a timeline
A timeline can be very different from event to event, depending on the complexity. In general, it takes about 6 months to plan a great event (sometimes a year, sometime less than 6 months). Here’s a example of our general timeline.
Pick a location
Need to book the AgriLife Center, a conference room or a classroom? Or want to book another venue on campus or in the community? We might have some advice.
Make an invitation list
Let us know if you’d like Dr. Hussey to attend, either as a guest or a speaker, by filling out this form. And let us know if you’d like any input on University or System offices to invite. We’ve put together a sample list of guests to consider here.
Promote your event
Send us a graphic, if you have one, and we may be able to help promote your event. Most events can be shared with campus via email, social media and our websites. For special events, with enough forewarning, we can also share your event with the media.
From great caterers to unique rental ideas, we’ve come across a lot of different vendors. We know which ones have done great work for us and which ones aren’t quite suited for our use. Here’s a list of some of our current favorites.
Other things to consider…
Parking, signage, AV needs, campus rules, flag etiquette, hotel room blocks, registration arrangements, etc. Every event is different – so feel free to contact us to bounce ideas off us.
Backing up from the event date, here are some suggested items to plan:
Day of Event Schedule
Wondering how you should schedule things the day of your event? Let us know! Whether it is a ribbon cutting, lecture or tailgate, we can help with creating a schedule! Please contact Rebecca Hamilton for more information.
Things to consider including in your timeline: welcoming remarks, introduction of special guests or honorees, invocation (if applicable), keynote/speakers, closing remarks (to include appropriate “thank you” to guests, staff, etc.), invitation to a post reception (if applicable).
Here are some resources for the AGLS complex.
- AGLS conference rooms
- AGLS classrooms
- AGLS lawn or common areas
- AGSV conference rooms
- AgriLife Center
- The Gardens (will be ready in 2018)
Most conference rooms can be booked using Outlook. Other areas may be reserved by contacting the appropriate person (listed in the links above). For all, here are important guidelines. And here is a computer guide and a detailed list of the equipment. For all other questions, please contact the FirstCall Help desk at firstname.lastname@example.org.
Looking to book a venue outside the AGLS complex?
We may be able to help. There are numerous venues available on campus and in the community. These are just a few of our “go-to” venues:
Invitation Lists to Consider
Depending on the scale and subject matter of your event, it may be appropriate to invite the following offices. For actual lists, please contact us Rebecca Hamilton.
Vice Chancellor’s office
Board of Regents
There are so many vendors – there’s no way we could list them all! But here are some of our current favorites.
Didn’t find what you were looking for?
We know that each event is unique and presents its own set of challenges and opportunities. Let us help you navigate them! If you didn’t find the resource you are looking for, please contact Rebecca Hamilton.